Rental Property Inspections - Smart, Fast & Secure
Join thousands of property professionals who rely on the Chapps Rental Inspector to manage every inspection — from move-in to move-out — quickly, consistently, and paper-free.
Why choose the Chapps Rental Inspector
Streamline your rental property inspections
Save at least 60 minutes per property inspection
Automatically generate complete reports
Including photos, detailed observations, and on-site signatures
Document rental damage in detail
Add photos you can mark up and assign follow-up actions instantly
Supports the full rental cycle
No duplicate work, as each new inspection builds on the previous one
Works even without Wi-Fi or 5G
Carry out property inspections anywhere and sync automatically once you’re online
Pricing
An essential digital tool for rental property inspections that pays for itself
Your detected / selected location isper year
per year
Built for property managers, letting agents, and small housing associations. Pay only for what you use.
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All your reports and photos securely stored in the cloud
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Flexible credit system – pay only for the inspections you actually need
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Show your professionalism with clear, well-structured reports for tenants and landlords
For larger letting agents, property managers, and housing associations with 20+ users and over 500 rental property inspections per year.
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A tailor-made rate
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Send repair orders directly to your internal or external service providers
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Manage a centralised pricing table with rates for the most common types of rental damage
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Extended REST API for seamless integration with external software systems, including full observation data
*Price per inspection varies from £2.99 to £7.00 / $3.60 to $10.00, depending on the credit bundle you purchase.
All prices on this website exclude VAT and other taxes.
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What’s in it for you?
Explore how the Rental Inspector takes your rental property inspections to the next level
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Automatically generated reportsYour inspection ends with a professional PDF report – automatically generated, complete with photos and tenant signatures.
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In-app signaturesTenants and landlords can sign directly in the app.
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Automatic deliveryAutomatically deliver the report to tenants and landlords once synced.
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Branded with your logoUse your own company logo on every report.
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Custom colour settingsMatch your brand colours with custom colour settings.
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Set your preferred fontFrom modern to classic, pick the font style that reflects your brand.
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Connect your own domainConnect your domain so reports are sent from your own email addresses.
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InitialisationCreate an initial report for a specific type of property and use it as the basis for the first inspection of all similar dwellings.
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Move‑in / Check-inWith ready-made checklists, you can quickly create a detailed first inspection of a property. This initial report then serves as the basis for all future tenancy inspections of that property.
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Interim inspectionsIf needed, you can carry out interim tenancy inspections at any time and update the property’s condition where necessary.
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Pre-move-out / Pre check-outA few weeks or days before the end of the tenancy, carry out a pre-check-out inspection – complete with a to-do list of everything the tenant still needs to fix.
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Move-out / Check-outBecause all data is stored in the app, you can quickly and easily create a final inspection based on the most recent tenancy inspection – whether it’s the initial, interim, or pre-move-out report.
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Renovation checkHas something in the property changed? For example, a new heating system or a renovated balcony? With this type of tenancy inspection, you can record all updates in a clear and structured report. The data is then automatically updated for the next (final) inspection.
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Inventory checklistFor furnished properties and offices, you can also include furniture, décor, and household items in your tenancy inspection.
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Operating concessionDedicated tenancy inspection type for commercial concessions, including retail and hospitality spaces.
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Apartment / Flat
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Studio Apartment
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Loft
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House
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Bungalow
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Cottage / Cabin
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Retail Unit
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Office
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Flex Space / Business Unit
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Warehouse
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Restaurant / Bar / Café
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Garages
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Concessions
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Rental Manager accessThe Rental Manager is an intuitive web application that helps you plan and assign property inspections, track completed ones, and keep all reports and photos perfectly organised.
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Plan and assign property inspectionsPrepare your property inspections, assign them to the right team member, and synchronise them with their app.
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Reference inspectionReuse completed property inspections as templates for similar properties – saving time and ensuring consistency.
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Schedule the final inspection and the initial inspection at the same timeSchedule the check-in and check-out property inspections together.
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Inspection follow-upManage property inspection follow-up
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Automatic backup of reports and photosThe Rental Manager keeps all your reports, documents, and photos in one place, ready to view or download.
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Post-processingIn the Rental Manager, you can make quick edits to any completed property inspection and export either a new report or an addendum with the modifications.
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Create and customise checklistsWe’ve already prepared a wide range of checklists for different types of properties. But you can easily adapt them to your needs or create your own from scratch.
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Edit texts and clausesYou can easily edit the legal texts and clauses for your reports in the Rental Manager to suit your needs.
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User and role managementEasily activate or deactivate users and manage their access rights in the Rental Manager.
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Property inspection statisticsView detailed statistics for each property inspection to track performance and identify trends.
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Pricing tableEasily manage your pricing tables in the Rental Manager to keep all property inspection rates accurate and consistent.
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Service providersAssign maintenance tasks to internal or external service providers.
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Perform inspections while offlineUse the app even without an internet connection – everything syncs automatically once you’re back online.
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Ready-made checklistsStart quickly with ready-made checklists for different property types – fully customisable to your needs.
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Standard element featuresEasily select from standard element features when creating or updating your property inspection reports. Tap instead of type.
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Describe the function of elementsVerify the correct operation of windows, doors, taps, locks, appliances, and other elements during your property inspection.
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Set as defaultDescribe an element once and automatically apply its features to every other element of the same type – saving you hours of work.
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DuplicateDuplicate elements or even whole rooms, like bedrooms, in seconds – saving time and keeping your reports consistent.
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PhotosCapture up to six photos per room, element, and observation – automatically organised in the right place within your report.
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Detailed issue observationsDocument issues in detail with photos you can mark or sketch on – assign responsibility and record any related costs.
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Annotate photosAnnotate photos directly in the app to highlight problems or add quick sketches.
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Assign repairs and maintenanceAssign repair and maintenance tasks directly to your service providers or internal teams.
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CostsAdd estimated costs to the issues for clear and transparent reporting.
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Pricing tableAccess a centralised pricing table for the most common types of rental damage – directly available in the app.
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Utility meter readingsRecord electricity, gas, and water meter readings directly in your property inspection report. Include a photo of the meter reading.
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Keys & badgesRecord all handed-over keys, remote controls, and badges – complete with numbers and photos for clear documentation.
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Inspection summaryAt any time view a clear inspection summary with key findings, photos, and costs at a glance.
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Report signingLet tenants and landlords sign your report instantly and digitally – right in the app.
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Operating SystemAvailable for both iOS and Android.iOS, AndroidiOS, Android
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Recommended deviceFor the best experience, we recommend using the app on a tablet such as an iPad.TabletTablet
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UpdatesEnjoy free updates from the App Store or Play Store and keep your app running at its best.
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Multiple branchesManage and delegate to multiple locations of your business under a single account – each with its own company information and contact details.Option
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REST APIREST API with OpenAPI (Swagger) documentation for integration with external software.
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Extended REST APIWith the Extended REST API, you can also exchange observations for follow-up in external software systems.
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Two-step verificationProtect your account with two-step verification for an extra layer of security.
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Continuous backupsContinuous backups keep your data safe at all times – automatically and securely.
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SOC2 HostingOur Accenture SOC2-certified hosting ensures secure, smooth operation and reliable uptime.
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Data hosting locationYour data is securely hosted within the EU in compliance with GDPR regulations.EUEU
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Fully GDPR compliantYour data is processed securely and in line with EU regulations.
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Single sign-on (SSO)Sign in with your Microsoft account for quick and secure access.Option
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Support CenterVisit the Support Center for tutorials, tips, and answers to all your frequently asked questions.
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Support tickets & E-MailGet support via the Support Centre or by email – we reply within three working days.
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Phone supportGet direct phone support from our team for quick and personal assistance.Option
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Training & Onboarding3-hour online training session for all staff.OptionOption
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Per userAnnual subscription per user.$ 260 / £ 222Custom pricing
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Per inspectionWith the Pro version, purchase credits online – the larger the bundle, the lower the cost per credit and per property inspection.From $ 3.60 / £ 2.98Custom pricing
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1 creditSingle purchase $ 10 / £ 7$ 10 / £ 7 per inspectionN/A
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10 to 50 creditsBundle of 10 or 50 credits$ 7.50 / £ 2.65 per inspectionN/A
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100 creditsBundle price $ 700 / £ 312.50$ 7 / £ 3.125N/A
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250 creditsBundle price $ 1,187.50 / £ 997.50$ 4.75 / £ 3.99N/A
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500 creditsBundle price $ 1,800 / £ 1,494$ 3.60 / £ 2.98N/A
Rental Manager,
the powerful back office
The Rental Inspector is much more than just an app. With the Rental Manager, you get a complete online back office to keep everything running smoothly. Effortlessly schedule rental property inspections, assign them to the right team members, and oversee everything from one central place. You’ll always have full access to your complete history, including all reports and photos, neatly organised within a single system.
Testimonials
Saves time
The Rental Inspector is user friendly and very useful for all my rental property inspections. We save hours of work and have much better reports. It's a no brainer.
Stratton Real Estate, Stafford WV, USAWell suited to our operations
Implementing the Rental Inspector at Antwerp Care Company was a breeze. All reports are now standardized, with less paperwork and much better follow-up on rental damages. It’s especially convenient that you don’t need an internet connection during inspections. The app is stable, reliable, and very user-friendly.
City of Antwerp, BelgiumReliable solution
We've been using Chapps for over five years now, and I can honestly say it's never let us down. The platform is reliable, and it consistently delivers exactly what we need. Chapps has been a fantastic partner for the University of Ottawa, and we’re excited to keep working with them for years to come.
University of Ottawa, CanadaEase of Use
Chapps has been a real game-changer for us here in French Polynesia. The platform is so easy to use that it’s saved us tons of time every day. Tasks that used to take hours now take just minutes, letting our team focus on what really matters. We couldn’t be happier with how much more efficient we’ve become thanks to Chapps!
French Army, French PolynesiaA must-have tool
As a surveyor, I used to spend hours compiling inspection notes and photos into a final report. With Rental Inspector, the entire process is seamless. I can document everything on-site, add photos instantly, and generate a professional report in minutes.
The app is reliable, intuitive, and works perfectly even when I’m inspecting properties with limited connectivity. My clients appreciate the clear and consistent format of the reports, and I appreciate how much time it saves me every week.
A must-have tool for any professional surveyor.
Perfect inspection reports
Create professional move-in and move-out reports in minutes. Record every detail – photos, comments, and damages – and automatically generate a clear, well-structured report. Here are three examples of the many possible rental property inspection reports: Move-In Report, Move-Out Report, or Jobs List.
Frequently Asked Questions
There are plenty of apps for rental property inspections – but none as complete as the Rental Inspector by Chapps. This innovative solution is built on years of experience in the rental market and sets a new standard in property inspection management.
While other tools only generate a simple PDF report, the Chapps Rental Inspector goes much further.
In addition to the mobile app, you also gain access to the Rental Manager online software, allowing you to plan, manage, and securely store all your inspection reports. Thanks to automatic backups, all your data and photos remain safely protected, even if a tablet is lost or damaged.
The Rental Inspector is ready to use straight away, no complex installation required.
You can immediately start performing check-ins, check-outs, and interim inspections.
For example, if a heating system is replaced during the tenancy, simply create an interim inspection report, ensuring you have accurate and up-to-date information for the final inspection.
Managing a building with several similar units? The Rental Inspector is the perfect solution. Create a base report for one property type and reuse it as a template for all future inspections of similar units, saving valuable time and maximising efficiency.
In short, the Rental Inspector is the professional all-in-one solution for anyone looking to manage rental inspections efficiently, safely, and effortlessly.
You choose how many credits you need. And you can purchase credits and/or user licenses at any time.
Created for professionals in the rental market – from property managers and letting agents to surveyors and housing associations – the Chapps Rental Inspector helps you stay in control of every tenancy handover.
It streamlines check-in and check-out procedures, makes it easy to record property conditions, and generates clear, professional reports with detailed damage overviews.
Yes, absolutely! Try the Rental Inspector and Rental Manager free for 14 days – no credit card required, no obligations. Create up to four rental property inspection reports during your trial.
When your trial ends, you can easily activate a plan that suits you. If you choose not to continue, your account will be deleted automatically after 30 days, with no costs or commitments.
You pay per user for 12 months in advance. The subscription doesn’t renew automatically – you can renew it yourself once a year through the Rental Manager.
If you decide not to renew, it ends automatically. No cancellation needed.
For every fully completed property inspection, one credit is deducted from your balance.
Only inspections that are fully completed are charged.
The price per credit depends on the size of the package you purchase – from $ 10 / £ 7 per credit when buying a single credit, down to $ 3.60 / £ 2.98 per credit when purchasing a 500-credit bundle.
Editing, reworking, and generating additional reports or documents within the same inspection are always free of charge.
Yes, invoices are sent automatically by email within 3 working days for both your subscription and any credit purchases.
As long as your annual subscription is active, your credits remain valid indefinitely. Once your subscription ends, any unused credits will expire.
Yes you can. Customise checklists, texts, and clauses in the Rental Manager, and personalise your reports with your own logo and colour scheme.
The app works fully offline, so you can carry out inspections anywhere without an internet connection. Once you’re back online, all data automatically synchronises via Wi-Fi.
The Rental Inspector app works on both iOS and Android, while the Rental Manager can be accessed through any modern web browser on your desktop.
We recommend using a tablet for on-site inspections, but a large-screen smartphone also works perfectly well.
Yes – full API integration is available.
The Rental Inspector includes a REST API with extended capabilities, enabling seamless data exchange of observations, photos, and more with external software systems.
You can find the technical documentation on this page.
The Rental Inspector is developed in-house by Chapps Ltd., a Belgian software company specialising in digital tools for property management.
All development, maintenance, and improvements are handled internally to guarantee quality, data security, and responsiveness.
The app is available in five languages and used in over 50 countries worldwide.
Your data is in safe hands. We host all data securely within the EU, with continuous backups and redundant infrastructure for maximum reliability.
The Rental Inspector is fully GDPR compliant and includes two-step verification to ensure your account remains protected at all times.
After cancelling your subscription, you retain access to your reports and photos for 30 days through the Rental Manager. This gives you time to export everything you need.
After that, all data is securely and permanently deleted, following our official data policy and license terms.
Yes, we’re here to help you get started.
Access online tutorials and our Support Centre knowledge base, or book a personal online training session for more tailored guidance (optional, paid service).
We’ll make sure you and your team are up and running with the Rental Inspector in no time.
Yes – we offer tailored pricing for larger organisations.
If your company has multiple users or carries out a high volume of property inspections, our sales team will be happy to prepare a custom quote with volume-based discounts.
Ready to upgrade your inspections?
Sign up now for a 14-day free trial — no credit card required.
